Rep Digital Folder

VARSITY ORDER CHECKLIST

I. View/Print the order and verify the following: 

If using Copy Order Feature – verify that no changes were made or remakes done on the previous order to avoid creating or duplicating mistakes.  Ship-to address does not include a P.O. Box and IS the address where this particular order should ship  Correct Contact is listed on the order  All vouchers have been checked for missing detail or other fields. Review the “ Item Spec Info ” in OMS for each voucher.  NO COLOR ON COLOR (garment, braid, lettering and logo have been checked). If intended, select COC OK in detail screen and/or include voucher comments.  Each item of an “outfit” is consistent in color and stripe setup – check braid # and size  Correct color codes have been used (be sure colors are what the customer requested)  All quantities ordered for vouchers in a package match (i.e. 10 briefs and 10 socks, unless exceptions allowed)  Minimum quantities have been ordered for all styles requiring minimums (custom screened bags, custom screened shirts, parade gloves, custom bows, custom socks, etc.)  If it is a fill-in item, include fill-in order # on the voucher. Correct style code is used (i.e. Bulldogs is MNBW1, but BHS is MNB1)  If adding a Back Design to a Campwear Screen Print, insert the voucher for the Back Screen, and list all names in the voucher comments  Spelling of word or names to be lettered has been checked for consistency and accuracy  Lettering SEW ON VOUCHER box indicates the correct garment being lettered . This should always be “check marked”, including custom lettering.  The correct page/picture view is indicated where applicable (update if order copied from previous year)  If using a different size lettering on youth garments, a separate parent voucher has been entered and the youth lettering attached to it.  If ordering lettering sold separately, include -SS on the end of the style and note in voucher comments.  Lettering quantity ordered is consistent with garment quantity ordered * If not, instructions have been indicated in comment section of the voucher  Art Charge (e.g. ART25000) is included for custom lettering styles being ordered for the first time. For following orders, the previous order # needs to be included in voucher comments. Tax exempt number is visible on the Totals Tab. If not, submit the TEC form to the TEC inbox.  SCHOOL ACCOUNTS : One of the acceptable Method of Payments has been used: o Hard Copy Purchase Order is for correct amount and is signed and dated by administration or bookkeeper. o Purchase Order # is for correct amount. If coach is just providing a PO #, it must be given in an email or fax and rep needs to attach copy of email or fax from coach in SFDC. o Customer Payment Form (CPF) policies have been met. o If check or credit card is not covering 100% of the balance, it must be accompanied with a CPF as Credit Application for the remainder of the balance.  ALL OTHER ACCOUNTS (YG, BOOSTER CLUB, ALL STAR): One of the acceptable Method of Payments (Money Order, Check, Credit Card) has been used o If MOP doesn ’ t cover 100% of the balance, it must be accompanied with a CPF as Credit App for remaining balance.  OMS payment screen: balance is -0- after all MOPs are entered  All applicable MOP/TEC forms (labeled with the correct naming convention) are attached to the Parent Account in SFDC

II. Check all lettering vouchers for the following: 

III. Verify that your Method of Payment (MOP) meets the appropriate requirements: 

IV. THOROUGHLY review the AUDIT SCREEN/Customer Summary for all information listed including lettering requirements, matching quantities, and consistency in garment braid set-up, lettering, & colors.

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